Google Workspace Shared Drive Structure & Access Setup
Service Overview
Service Details
This service creates or reorganises Google Shared Drives and their folder structure, and configures access permissions so teams can collaborate safely. We map business units and projects to logical Shared Drives, define who owns and manages them, and ensure data stays with the organisation rather than individual user accounts.
It is ideal when you are moving from ad-hoc My Drive usage to a more structured Shared Drive model, or when you want to reduce data loss risk from staff exits and permission sprawl.
Available Platforms
Key Benefits
- Cleaner file and folder organisation
- Permissions aligned with teams and roles
- Reduced risk of data loss when staff leave
- Easier long-term management for admins
- Better visibility into where important files live
Use Cases
Move from personal Drives to Shared Drives
Reorganise company data so important files live in Shared Drives, not individual accounts.
Design team-based file ownership
Create Shared Drives per team or department with clear ownership roles.
Protect critical documents from deletion
Place key company assets into structured Shared Drives with restricted permissions.
Prepare for staff turnover and handovers
Ensure that when people leave, their work remains accessible to the organisation.
Support project-based collaboration spaces
Create Shared Drives dedicated to major projects with curated membership.